Track Revisions on a Project Quotation during the negotiation with Prospects/Customer in AX 2012 R3

Track Revisions on a Project Quotation during the negotiation with Prospects/Customer in AX 2012 R3

Hello Everyone,

Here is a quick tip for the day about one of the “Small, yet very Useful” functionality which is introduced in Microsoft Dynamics AX 2012 R3 release.

Until the CU6 release of AX 2012, there was no efficient option track various revisions of project quotation once it was approved internally for the first time, and sent to Customers or Prospects. It was not possible to submit the “Quotation revisions” to a workflow for internal approvals.

Now, in the R3 release, AX allows to revise and track details of the revisions effectively on project quotations, by allowing to submit the revisions to the internal approval workflow.

1. Navigate to PMA > Common > Project Quotations, create, submit and approve a new project quotation

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2. Now, Generate and send the Project quotation.

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3. After sending the quotation to the prospect/customer, you can revise based on the feedback received from the customers and maintain revisions of the quote throughout the negotiation cycle.

4. Click Quote > Revise button on the action pane to revise the quote. With this, you add, modify or review lines from the quote and change any other details as needed. See the screenshot below where I have added 2 additional lines to the original quote.

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5. After revising the quote details, you can submit the revised quotation for internal approval. After internal approval is complete, you can send the Revised Quote.

6. After sending revised quote, click the Quotation journal button to see how system maintains the audit trial of the revisions.

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Quick and easy..:) Keep DAXING till next time.

Regards, Sandeep

Project Quotations Management in Microsoft Dynamics AX 2012: Highlights of it’s Capabilities, Benefits and Usage

Microsoft Dynamics AX 2012 - Powerful, Simple, Agile

Bidding for attractive projects and winning them is a critical process for professional services firms today. As an initial phase of every project, project managers of the organizations use project quotations to approach customers for bidding projects easily and accurately. A typical project quotation will contain all possible details of item and services that are quoted for a project.

With MS Dynamics AX 2012, you can create quotations, create activities in quotations, schedule the activities, soft/hard commit resources, submit and approve quotations and finally convert the quotation to project. You can do all this all few setups and clicks without having the need to doing much of manual works.

In today’s post we will discuss the various capabilities of project quotations and the benefits that project managers can obtain using the project quotations functionality in dynamics AX. These are as described below.

1. You can create project quotations for exiting customers and potential prospects also. Also you can make use of quotation templates to spend less time when creating multiple new similar quotations which you have worked in the past.

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2. Create and setup the work break down structure of the project activities right at the project quotation stage. You can make use of the Copy functionality of WBS to make it easier to create and define the WBS or you can also define a all new WBS for the current quotation.

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3. You can generate the project quotation lines automatically from the work breakdown structure without having the need to create each line separately for the quotation. With AX 2012, you can also copy the lines of quotation from an existing quotation.

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4. Setup all the various required information on/about the quotation staying in one single screen.

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5. Review the estimated profitability of the quotation by just clicking one button.

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6. Match and schedule/soft or hard commit resources for activity requirements of the project.

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7. Submit detailed quotation for approval to the workflow and confirm quote after approval.

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8. Transfer the Confirmed project quotation into an actual project(New or existing) and then run a wizard to create project WBS, forecasts, project budgets etc. automatically right from the quotation.

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Above were few of the highlights of the various capabilities of project quotations in Microsoft Dynamics AX 2012. Please feel free to reach me if you need more information regarding quotations in dynamics AX.

Thanks

Keep DAXING Smile